Office Politics 101: Don’t let me be a party pooper

  • Q: My boss has asked me to organize a special event to promote a new product line he and our company will be marketing in a few months. We don’t have a PR department, so it’s all up to me. What should I do?

    A: You don’t say why your boss picked you for this assignment, but he obviously has confidence in your capacity to do a good job.

Managing a special event will present a number of challenges, most of which can be resolved through strategic organization and communication.  Be sure you have a clear appreciation of what needs to be accomplished.

I would recommend you begin by discussing the event with your boss. Determine his objectives, which you should record in note form for future reference. Be careful not to accept vague suggestions as these will be almost impossible to execute.

Developing a checklist at the outset will be essential.  I speak from experience when I say it is often the “small things” that can be forgotten which may end up marring the success of an event.

Some general matters you should consider: an attendance list is essential: invitees should be contacted in writing approximately two weeks before the event with a follow-up phone reminder one week before the event.  (A draw prize may be a suitable incentive to encourage attendance.)

You’ll need to arrange for an MC, someone to guide the activities and be the “go to person” for guests.  This may be your boss although there may be another employee who would be a better choice.

Refreshments are important and a catering firm should be arranged, if the budget permits; liquor is probably not recommended given the possibility that some guests could leave the event in an impaired state.

In addition, staff who will be marketing the product line should be briefed on the event in order to use the opportunity to engage prospective customers and media representatives.  Small giveaways, such as monogrammed pens or key chains, for example, can be distributed to attendees by staff.

Be sure to delegate responsibilities whenever possible and solicit the help of co-workers to lighten the load.  Keep your boss informed and don’t allow the stress of preparation to ruin your week.

Planning a successful corporate event can be both rewarding and hectic.  Look at this occasion as an opportunity to demonstrate your skills of planning and managing.  Your boss will appreciate your efforts and may reward you with more responsibilities and, ultimately, even a promotion!

Submit your confidential questions relating to work and office life to simongibson@shaw.ca

 

Just Posted

Habitat for Humanity North Island wants to keep momentum going

Organization asks City of Campbell River for more land to build homes for young families

28 townhouses on the way to 525 Dogwood

Council approves latest phase of development, but not before expressing traffic concerns

Diver discovers possible historic anchor off Campbell River

The rusted, barnacle-encrusted anchor was wedged into the bottom off Quadra Island… Continue reading

Leigh wants Strathcona Regional District budget amended over water rates

Area D Director cites punitive water rates as a reason to slow down process

Cold weather puts pressure on homeless shelters in Campbell River

Salvation Army and Sobering Centre offer a total of 40 beds

Trudeau’s principal secretary, Gerald Butts, resigns amid SNC-Lavalin furor

Butts categorically denies the accusation that he or anyone else in the PMO improperly pressured former attorney general Jody Wilson-Raybould

Lost a ring? This B.C. man will find it for you

Chris Turner founded The Ring Finders, an international directory of metal detector hobbyists

Poverty coalition has high hopes for B.C. poverty reduction strategy

Funding allocation expected to be released with 2019 budget

‘How did we get here?’: B.C. mom of transplant recipient worries about measles outbreaks

Addison, 7, cannot get a live vaccine because she has a heart transplant

Steelhead LNG stops work on Kwispaa LNG project near Bamfield

Huu-ay-aht First Nations ‘deeply disappointed; Steelhead says funding is the problem

NDP Leader Jagmeet Singh calls for public inquiry over SNC-Lavalin questions

Vancouver member of Parliament Jody Wilson-Raybould resigned from cabinet last week

Canadian airlines waiting for guidance from Ottawa over X gender option

Major U.S. airlines said they will change their process so passengers can identify themselves along non-binary lines

Moose Hide campaign takes message to Canadian schools

Campaign launches new K-12 education platform

‘Violent’ B.C. man wanted on Canada-wide warrant

Prince George man with ties to Vernon sought by police

Most Read